This webpage will serve as a resource for both incoming and current JABSOM students regarding their immunizations and the process of ensuring the accurate delivery of requested immunization records. Unvaccinated health professional students may not participate in required classes, rotations, or practicums where the site requires current vaccination for the safety of patients, other staff, and the public. Missing required coursework would impede the timely attainment of their degree.
Failure to submit immunization records timely may result in a delay in matriculation or starting of rotation.
Please use the following form to assist you:
List of required JABSOM immunizations – which is required for all students.
Please contact us at:
JABSOM IMMUNIZATIONS FREQUENTLY ASKED QUESTIONS
ACCEPTABLE FORMS OF PROOF OF IMMUNIZATION AND/OR VACCINATION
Serology/titer documentation must be within the last 5 years.
Failure to find records of your immunizations will require you to repeat the series of the specific immunization.
Negative, equivocal or indeterminate serology results will require re-vaccination of the series.
Please allow 7-10 business days for processing/review of immunization records. You will be sent confirmation that your records have been received and informed of any additional requirements if needed.
All required documentation must be submitted to UHP by the June 1st deadline (subject to change). University Health Partners do not grant extensions.
How do I find my immunization records?
Check with previous school, hospital or clinic records
How long does it take to process immunization requests?
7-10 business days from the date of receipt to when the UHP immunization office will submit to the designated party.
How old can my lab results/titers be?
Titers must be within 5 years from the date of matriculation.
What is required to submit my immunization records?
All records should have your name and an identifier (e.g. DOB). We will not accept screenshots of medical records without student identifying information such as name and date of birth.
Note that all records should be legible and in English to ensure vaccination compliance. Records should originate from US or US territories. If international, please contact JABSOM Immunization at JABSOMMR@ucera.org for more information.
List of where you can find prior immunization records (be sure to submit both sides of each document):
How do I request my immunization records?
Please submit request from your @hawaii.edu email address to JABSOMMR@UCERA.ORG. Records are sent encrypted with the subject line of ESECURE. You will need to create a password in order to open the document.
Please be advised that each facility may have their own unique immunizations requirements beyond what we are currently asking.
Disclaimer: Please note secure documents using ESECURE will automatically be deleted within 14 calendar days
Please contact the JABSOM Immunization office for further instructions at JABSOMMR@UCERA.ORG
University of Hawaii at Manoa Health Services can provide the previous flu season at low cost. Please note that these immunizations may not be covered by health insurance.
Current flu shots can be received any public health clinic or urgent care or any outpatient pharmacy (e.g. CVS, Safeway, Times, Walmart,etc).
Influenza is not required for matriculation but is required prior to clinical placement. Please be sure to check with the requesting facility first.
Influenza is required annually. Students should submit proof of vaccination by November 15th each year.
Please contact the H.O.M.E. Clinic or Dr. Jill Omori directly. Please obtain appropriate documentation verifying vaccination immunization. It is student’s responsibility to ensure that documentation is forwarded to UHP at JABSOMMR@UCERA.ORG
Tdap vaccination is required to be within the last 10 years regardless of the last Td you have on file.
TB screening is required annually. A hospital facility may require a TST (Tuberculosis Skin Test) more current within a certain time frame of 3 months.
Quantiferon GOLD or T-Spot blood test in lieu of PPD testing? Yes, this is acceptable with submission of test results. However, this test must be done every 364 days (same as one-step TB). If your Quantiferon or T-Spot result is positive, you will need a current chest x-ray and complete the State of Hawaii Document H TB Symptom Screen.
For more information, please see IGRA facts.
If TB Screening was positive prior, will I still need to do an annual TB screening? If your follow up chest X-ray is negative or you have completed treatment, you are only required to complete annually the State of Hawaii Document H TB Symptom Screen. Depending on your answers, you may need to repeat a chest X-ray.
What is a two-step TB, and when would I need it?
Please refer to the Center for Disease Control (CDC) for more information: https://www.cdc.gov/tb/publications/factsheets/testing/skintesting.htm
Results of a TUBERCULIN SKIN TEST (PPD) and/or Chest X-ray performed within three months prior to matriculation in accordance with Hawaii state regulations:
The CDC recommends that the tuberculin skin test (TST) or the interferon release assay (IGRA) can be done before or during the same time as the vaccine administration.
However, if the live vaccine vacciation has already been administred, please defer the TST or the IGRA until at least 4 weeks after completion of said vaccination. This is due to the unknown reliability of a negatie TST or IGRA result after receiving said vaccination.
As of January 31, 2022, all JABSOM and Imi’Hoola Student will require a COVID-19 Booster
Please be aware that there is a processing time on reviewing the records and that if you have not had your COVID vaccinations you will have to wait 4 weeks for TB placement and 2 weeks for any re-immunizations. Extensions will be based on review of records as there may be complications that will arise if you have not had your COVID vaccination and communication as to where you are at in the process of completing them.
As the COVID vaccinations are becoming more accessible, the administration of the TB screening timeline has been affected. TB screenings include the Mantoux, Interferon-γ release assay (IGRA) QuantiFERON IGRA, and T-Spot tests. Please see the most current guidelines as listed below:
Currently, CDC recommends deferment of all TB testing until 4 weeks after the second dose of the COVID vaccination. Therefore, students are recommended to schedule
their TB screening according to the aforementioned guidelines. Please note that these guidelines may change based on CDC’s findings.
If a student’s TB clearance expires during the COVID vaccination series, the student should still complete the COVID vaccination and request for a temporary TB clearance exemption letter from UHP. The student will need to complete the State of Hawaii Department of Health Tuberculosis Form G (it can also be found here). Please note that if the student exhibits any COVID symptoms, they should see their provider. If student exhibits any TB Risk factors, then the student would still require TB testing.
Once completed, please send completed form G and proof of COVID vaccination to UHP Immunization at JABSOMMR@UCERA.ORG. Upon receipt, UHP Immunization will generate the TB clearance letter and return signed letter to the student. Please note usual processing time is typically 7 days.
As the COVID situation evolves, where can I find more information on the applicable vaccinations?
Where can I receive more information about COVID in Hawaii?
The TST and IGRA are not expected to affect the effectiveness of the COVID vaccination
The CDC recommends that the tuberculin skin test (TST) or the interferon release assay (IGRA) can be done before or during the same time as the vaccine administration. However, it is recommended to wait at least 4 weeks for any TST or IGRA after the COVID vaccination.
Note that matriculation is not affected if documentation of the first immunization is submitted by July 1st. You will still be responsible to complete the series.
Initial completion of a series of immunizations followed by a negative serology. Then a completion of a 2nd set of immunizations followed by another serology that is negative.
Talk to your healthcare provider if a 3rd set of immunizations would be necessary.
We will gladly assist in completing your forms upon request. Please understand that processing and sign-off may take up to 10 business days after we have received the requirements below.
We will need the following before we submit your forms for signature:
Note: Skin test or IGRA results should not expire during proposed elective rotation dates or must be updated with the receiving institution prior to rotation.
Your immunization records must be sent to the facility coordinator, depending on which facility you will be attending:
JABSOM only requires a qualitative serology but if you plan for an away rotations generally in your 3rd year of medical school you will need to have a quantitative one to submit with the AAMC form. The lab value must be > 10 mIU/mL.
Link to AAMC form : https://www.aamc.org/system/files/c/2/440110-immunizationform.pdf
You will need to request the specific lab order from either an MD, DO, or APRN to write you a lab order. Please make an appointment with your healthcare provider.
Depending on your insurance it may be possible to have a repeat serology ordered at a Minute Clinic or Urgent care. It is unlikely that insurance will cover the cost.
Fit testing for N95 respirators is required at least once and will be arranged by the school.
Note that N95 mask fitting can be obtained at health care facility, such as Kapiolani Medical Center or Queens Medical Center. For more information, please contact your site coordinator.
Please forward the response you received to JABSOMMR@ucera.org so we may review your records on file. Then we will contact OSA to have them contact the Manoa Health Service Office to take care of it.
ʻIMI HOʻŌLA IMMUNIZATION REQUIREMENTS
For the ʻImi Hoʻōla Post-Baccalaureate Program participants, please see below for more information below.
Deadline: June 30 of the current year subject to change
All entering ‘Imi Hoʻōla students are required to submit the completed health information to the University Health Partners of Hawaii (UHP) by email at JABSOMMR@ucera.org or fax (808) 447-3943.
Should you have any questions or concerns, please contact UHP via email at JABSOM MR@ucera.org or review the FAQ below for more information.
Please note that it is YOUR responsibility to ensure you meet all the requirements, so please review ALL requirements carefully.
Please use the following form to assist you: ‘Imi Ho’ola Immunization Checklist
Note: All students who successfully complete the program and matriculates into JABSOM will need to complete the list at the top of this page that lists all required JABSOM Immunizations.